King PTO Executive Board Meeting Minutes, 8/17/09

* Constant Contact vs. G-mail accounts (& e-mail list coordinator)
- Not using Constant Contact to fullest extent
- expensive for just e-mailing when it could be free
- see when Constant Contact contract expires (some time later this fall, we think)
- set-up several PTO g-mail accounts so that we have the ability to send more than one e-
mail/day, if needed
- also set up accounts for Kevin to use
- everyone needs to communicate any e-mail changes as they receive them
- e-mail list coordinator needed
- keep master copy of e-mail lists by class & by oldest & only (or youngest & only)
- try G-mail accounts to see if we like it
- will need to create G-mail accounts for E-notes too

* General PTO Meetings
- 2nd Tuesday of every month (check school calendar, when available to see if there are any conflicts)
- 1st PTO meeting will be on WEDNESDAY, 9/16 (due to Curriculum Night conflict)
- publicize PTO meetings! But reminder of meeting in the E-notes the week before each meeting
- e-mail agenda to King Community on the Thurs. or Fri. before the meeting.
- post agenda at school too
- no King Care at meetings – too expensive for 1-2 kids. Instead, have a middle school
student (former King kid) to supervise kids in library during meeting. Bring games,
paper, crayons. Pay student $5/hour. Susan to notify Heather Brescoll from King Care &
to find “sitters”.

* Exec Board Meetings
- Mondays the week before the General PTO Meetings (8 days before meeting) at
King School from 2:30 pm – 3:30 pm
- Susan to book King School Conference Room w/Mary Greene
- this meeting serves as the Sept. meeting
- any correspondence amongst Exec Board members should be replied to as “reply all” so
everyone can see each others comments/vote
- all Exec Board members to send Susan contact information they wish to share with
Exec Board only (home & cell phone number, preferred e-mail address, etc.). Susan will
type it up & send to board for their use only

* 2009-2010 Budget & PTO Dues
- suggestion was made to increase minimum payment on the King PTO Membership
Dues sheet that goes home in First Day packet to $50. “Other” will remain on the form.
Hope is that we raise a bit more money here.
- Anticipated PTO Membership Dues -- $10,000
- Diana to work on budget & send to us to comment on. Send her comments,
suggestions, etc.
- We’ll need to approve budget before presenting at General PTO meeting.

* First Day Packets
- eliminate all the program flyers (except directory ones) and create smaller ones to go on
one page/double-sided flyer

* Landscaping
- Major landscaping needs to be done around school. Custodians will do some but not all.
- Mary Greene has a person that may be able to clean-up the school to how we all would
like it to look like. Ok for her to get price quote.
- Since no Landscape Chair…let’s try this:
- 2nd & 4th Sunday of every month from 3:00 – 4:30 pm – grab your garden tools
& your kids for a King Family Event – help clean-up our school.
- Take before & after pics.
- Advertise it! E-notes, New Family Welcome Night, etc.
- Need to find people to “host” the event. Can be multiple people (do it once!).

* King School 5K
- date changed to Sunday, 10/25

* Welcome Night for New Families – Wednesday, 9/2/09 at 7:00 pm
- Susan & Lisa will organize the PTO end
- Susan to create postcard to be sent to all new families (e-mail to Lisa)
- Lisa to get postcards & stamps to Mary Greene
- Susan & Lisa to meet Kevin around 6:30 p.m. to see if any rooms are ok to open up to
“see” while on tour (i.e. media center, computer lab, art room, music room, etc.)
- Lisa to send e-mail to new 5th graders to see if anyone wants to be a tour guide

* Welcome Dessert – Thursday, 9/10/09 – 7:00 – 8:30 pm
- no chair but it’s such a good community builder
- Susan to create flyer for First Day Packets (add bring a dessert to it)
- Susan to purchase cups, napkins, plates, forks for event (& set-up water coolers)
- No purchasing of food/drink unless we get another person to take it over
- Kevin to add to calendar if not on already

* King School Spirit Wear
- nothing has been designed in over 4 years
- 3 designs (one for girls, one for boys, one gender neutral)
- t-shirts ($10/$11) & hooded pullover sweatshirts ($20/$22) available
- idea behind 3 logos is that people purchase multiple items since t-shirt & sweatshirt
don’t have to look the same
- samples & order forms will be available at the Welcome Night for New Families
- samples will be in glass case by front door
- table will be set up for orders during Curriculum Night
- orders to be taken through Sept. with delivery of items mid-late October.
- possibly give older t-shirts to incoming Kindergarten class??? AND/OR sell them at the
King 5K at drastic price reduction

* No Chairs for the following events:
- Borders Book Fair (Susan will do it if nobody steps up to do it)
- Bulletin Boards (Mrs. Wayne & Mrs. O’Keefe will use board unless we need it – set up
calendar),
- E-mail List Coordinator
- Healthy Students
- Landscaping (Trying new twice monthly option…King Community is now the chair!)
- Newcomers Network
- Newsletter Editor – King Chronicle
- Safety Chair
- Teacher Appreciation – WE NEED SOMEONE FOR THIS ASAP!
- Volunteer Recruitment

* Meeting attended by: Susan Gechter, Lisa Kohn, Diana Cucos, & Kevin Karr

August 17, 2009 Agenda

Hi all! I hope you are enjoying the warmer weather. It figures that it's actually starting to act like summer now that it's August!

I just wanted to give you an "agenda". It's nothing formal...just things I have been adding to a list for us to discuss at our first exec board meeting on Monday, 8/17 at 6:30 p.m. at my house (3505 Fox Hunt Drive). I'll have drinks & snacks but if you have a favorite that you want to share, please feel free to do so!

Topics include:
* Exec Board meeting dates, times, location during the school year
* Budget (Diana, please bring whatever you have...whether it's started or not)
* Suggested Dues Donation for 2009-2010 (do we want to leave it as it was or make changes?)
* Calendar (Kevin...any chance we'll have a school calendar by Monday??? LOL ) -- also Box Tops wants to do it in April...ok?
* PTO Website -- what do we want to include on it? Kevin had some suggestions too.
* Constant Contact -- keep it at $300/year (?) or switch to g-mail?
* PTO's involvement in millage vote (can we get involved or not?)
* Friday Folder change suggestion
* King Spirit Wear
* Revised descriptions for Grade Level Reps
* Landscaping issues

Anything else???

I'd like to keep in the spirit of last year's exec board's philosphy and try to keep meetings to about an hour. I won't kick you out though...you're more than welcome to stay and hang out!