KING PTO EXEC BOARD
MEETING MINUTES, NOVEMBER 5, 2009
In attendance: Kevin Karr, Susan Gechter, Diane Alson
President's Remarks:
Nothing new to report. Things are moving forward.
Principal's Report:
Addressed the importance of updating PTO communication.
Treasurer's Report:
Clothing sales went very well. Will have total profit amounts soon.
Updates & Discussions:
Bagels & Buns – Not breaking even on sales. Difficult to order appropriate amount since no RSVP needed to attend. Make sure chairs advertise event the week of in e-notes. Will continue to monitor to determine if prices should be raised, or possibly discontinue buying buns.
GL Scrips - Rolls out Friday, November 20. Due date will be Wednesday, December 2.
Borders Book Fair - Will be held on 12/4 - 12/6. Things are in good order.
Website Communication - Discussion continues on whether to continue contract with Constant Contact or switch to similar program at lower cost. Susan will ask Kirti to look into the options.
Dick Scott Automotive Group Promotion - PTO will participate in $100 kick-back program at no cost.
Meeting Adjourned.
Minutes respectfully submitted by Diane Alson.
Showing posts with label minutes. Show all posts
Showing posts with label minutes. Show all posts
Monday, November 16, 2009
Tuesday, August 18, 2009
King PTO Executive Board Meeting Minutes, 8/17/09
* Constant Contact vs. G-mail accounts (& e-mail list coordinator)
- Not using Constant Contact to fullest extent
- expensive for just e-mailing when it could be free
- see when Constant Contact contract expires (some time later this fall, we think)
- set-up several PTO g-mail accounts so that we have the ability to send more than one e-
mail/day, if needed
- also set up accounts for Kevin to use
- everyone needs to communicate any e-mail changes as they receive them
- e-mail list coordinator needed
- keep master copy of e-mail lists by class & by oldest & only (or youngest & only)
- try G-mail accounts to see if we like it
- will need to create G-mail accounts for E-notes too
* General PTO Meetings
- 2nd Tuesday of every month (check school calendar, when available to see if there are any conflicts)
- 1st PTO meeting will be on WEDNESDAY, 9/16 (due to Curriculum Night conflict)
- publicize PTO meetings! But reminder of meeting in the E-notes the week before each meeting
- e-mail agenda to King Community on the Thurs. or Fri. before the meeting.
- post agenda at school too
- no King Care at meetings – too expensive for 1-2 kids. Instead, have a middle school
student (former King kid) to supervise kids in library during meeting. Bring games,
paper, crayons. Pay student $5/hour. Susan to notify Heather Brescoll from King Care &
to find “sitters”.
* Exec Board Meetings
- Mondays the week before the General PTO Meetings (8 days before meeting) at
King School from 2:30 pm – 3:30 pm
- Susan to book King School Conference Room w/Mary Greene
- this meeting serves as the Sept. meeting
- any correspondence amongst Exec Board members should be replied to as “reply all” so
everyone can see each others comments/vote
- all Exec Board members to send Susan contact information they wish to share with
Exec Board only (home & cell phone number, preferred e-mail address, etc.). Susan will
type it up & send to board for their use only
* 2009-2010 Budget & PTO Dues
- suggestion was made to increase minimum payment on the King PTO Membership
Dues sheet that goes home in First Day packet to $50. “Other” will remain on the form.
Hope is that we raise a bit more money here.
- Anticipated PTO Membership Dues -- $10,000
- Diana to work on budget & send to us to comment on. Send her comments,
suggestions, etc.
- We’ll need to approve budget before presenting at General PTO meeting.
* First Day Packets
- eliminate all the program flyers (except directory ones) and create smaller ones to go on
one page/double-sided flyer
* Landscaping
- Major landscaping needs to be done around school. Custodians will do some but not all.
- Mary Greene has a person that may be able to clean-up the school to how we all would
like it to look like. Ok for her to get price quote.
- Since no Landscape Chair…let’s try this:
- 2nd & 4th Sunday of every month from 3:00 – 4:30 pm – grab your garden tools
& your kids for a King Family Event – help clean-up our school.
- Take before & after pics.
- Advertise it! E-notes, New Family Welcome Night, etc.
- Need to find people to “host” the event. Can be multiple people (do it once!).
* King School 5K
- date changed to Sunday, 10/25
* Welcome Night for New Families – Wednesday, 9/2/09 at 7:00 pm
- Susan & Lisa will organize the PTO end
- Susan to create postcard to be sent to all new families (e-mail to Lisa)
- Lisa to get postcards & stamps to Mary Greene
- Susan & Lisa to meet Kevin around 6:30 p.m. to see if any rooms are ok to open up to
“see” while on tour (i.e. media center, computer lab, art room, music room, etc.)
- Lisa to send e-mail to new 5th graders to see if anyone wants to be a tour guide
* Welcome Dessert – Thursday, 9/10/09 – 7:00 – 8:30 pm
- no chair but it’s such a good community builder
- Susan to create flyer for First Day Packets (add bring a dessert to it)
- Susan to purchase cups, napkins, plates, forks for event (& set-up water coolers)
- No purchasing of food/drink unless we get another person to take it over
- Kevin to add to calendar if not on already
* King School Spirit Wear
- nothing has been designed in over 4 years
- 3 designs (one for girls, one for boys, one gender neutral)
- t-shirts ($10/$11) & hooded pullover sweatshirts ($20/$22) available
- idea behind 3 logos is that people purchase multiple items since t-shirt & sweatshirt
don’t have to look the same
- samples & order forms will be available at the Welcome Night for New Families
- samples will be in glass case by front door
- table will be set up for orders during Curriculum Night
- orders to be taken through Sept. with delivery of items mid-late October.
- possibly give older t-shirts to incoming Kindergarten class??? AND/OR sell them at the
King 5K at drastic price reduction
* No Chairs for the following events:
- Borders Book Fair (Susan will do it if nobody steps up to do it)
- Bulletin Boards (Mrs. Wayne & Mrs. O’Keefe will use board unless we need it – set up
calendar),
- E-mail List Coordinator
- Healthy Students
- Landscaping (Trying new twice monthly option…King Community is now the chair!)
- Newcomers Network
- Newsletter Editor – King Chronicle
- Safety Chair
- Teacher Appreciation – WE NEED SOMEONE FOR THIS ASAP!
- Volunteer Recruitment
* Meeting attended by: Susan Gechter, Lisa Kohn, Diana Cucos, & Kevin Karr
- Not using Constant Contact to fullest extent
- expensive for just e-mailing when it could be free
- see when Constant Contact contract expires (some time later this fall, we think)
- set-up several PTO g-mail accounts so that we have the ability to send more than one e-
mail/day, if needed
- also set up accounts for Kevin to use
- everyone needs to communicate any e-mail changes as they receive them
- e-mail list coordinator needed
- keep master copy of e-mail lists by class & by oldest & only (or youngest & only)
- try G-mail accounts to see if we like it
- will need to create G-mail accounts for E-notes too
* General PTO Meetings
- 2nd Tuesday of every month (check school calendar, when available to see if there are any conflicts)
- 1st PTO meeting will be on WEDNESDAY, 9/16 (due to Curriculum Night conflict)
- publicize PTO meetings! But reminder of meeting in the E-notes the week before each meeting
- e-mail agenda to King Community on the Thurs. or Fri. before the meeting.
- post agenda at school too
- no King Care at meetings – too expensive for 1-2 kids. Instead, have a middle school
student (former King kid) to supervise kids in library during meeting. Bring games,
paper, crayons. Pay student $5/hour. Susan to notify Heather Brescoll from King Care &
to find “sitters”.
* Exec Board Meetings
- Mondays the week before the General PTO Meetings (8 days before meeting) at
King School from 2:30 pm – 3:30 pm
- Susan to book King School Conference Room w/Mary Greene
- this meeting serves as the Sept. meeting
- any correspondence amongst Exec Board members should be replied to as “reply all” so
everyone can see each others comments/vote
- all Exec Board members to send Susan contact information they wish to share with
Exec Board only (home & cell phone number, preferred e-mail address, etc.). Susan will
type it up & send to board for their use only
* 2009-2010 Budget & PTO Dues
- suggestion was made to increase minimum payment on the King PTO Membership
Dues sheet that goes home in First Day packet to $50. “Other” will remain on the form.
Hope is that we raise a bit more money here.
- Anticipated PTO Membership Dues -- $10,000
- Diana to work on budget & send to us to comment on. Send her comments,
suggestions, etc.
- We’ll need to approve budget before presenting at General PTO meeting.
* First Day Packets
- eliminate all the program flyers (except directory ones) and create smaller ones to go on
one page/double-sided flyer
* Landscaping
- Major landscaping needs to be done around school. Custodians will do some but not all.
- Mary Greene has a person that may be able to clean-up the school to how we all would
like it to look like. Ok for her to get price quote.
- Since no Landscape Chair…let’s try this:
- 2nd & 4th Sunday of every month from 3:00 – 4:30 pm – grab your garden tools
& your kids for a King Family Event – help clean-up our school.
- Take before & after pics.
- Advertise it! E-notes, New Family Welcome Night, etc.
- Need to find people to “host” the event. Can be multiple people (do it once!).
* King School 5K
- date changed to Sunday, 10/25
* Welcome Night for New Families – Wednesday, 9/2/09 at 7:00 pm
- Susan & Lisa will organize the PTO end
- Susan to create postcard to be sent to all new families (e-mail to Lisa)
- Lisa to get postcards & stamps to Mary Greene
- Susan & Lisa to meet Kevin around 6:30 p.m. to see if any rooms are ok to open up to
“see” while on tour (i.e. media center, computer lab, art room, music room, etc.)
- Lisa to send e-mail to new 5th graders to see if anyone wants to be a tour guide
* Welcome Dessert – Thursday, 9/10/09 – 7:00 – 8:30 pm
- no chair but it’s such a good community builder
- Susan to create flyer for First Day Packets (add bring a dessert to it)
- Susan to purchase cups, napkins, plates, forks for event (& set-up water coolers)
- No purchasing of food/drink unless we get another person to take it over
- Kevin to add to calendar if not on already
* King School Spirit Wear
- nothing has been designed in over 4 years
- 3 designs (one for girls, one for boys, one gender neutral)
- t-shirts ($10/$11) & hooded pullover sweatshirts ($20/$22) available
- idea behind 3 logos is that people purchase multiple items since t-shirt & sweatshirt
don’t have to look the same
- samples & order forms will be available at the Welcome Night for New Families
- samples will be in glass case by front door
- table will be set up for orders during Curriculum Night
- orders to be taken through Sept. with delivery of items mid-late October.
- possibly give older t-shirts to incoming Kindergarten class??? AND/OR sell them at the
King 5K at drastic price reduction
* No Chairs for the following events:
- Borders Book Fair (Susan will do it if nobody steps up to do it)
- Bulletin Boards (Mrs. Wayne & Mrs. O’Keefe will use board unless we need it – set up
calendar),
- E-mail List Coordinator
- Healthy Students
- Landscaping (Trying new twice monthly option…King Community is now the chair!)
- Newcomers Network
- Newsletter Editor – King Chronicle
- Safety Chair
- Teacher Appreciation – WE NEED SOMEONE FOR THIS ASAP!
- Volunteer Recruitment
* Meeting attended by: Susan Gechter, Lisa Kohn, Diana Cucos, & Kevin Karr
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